Invoice Financing

Access trusted third-party financiers that offer lending solutions based on your approved invoices from Coupa customers.

Figure 1.
Invoice Financing by Fundbox highlighted on Working Capital Finance screen from the Coupa Supplier Portal

Overview

Invoice Financing by Fundbox in the Coupa Supplier Portal (CSP) lets US-based suppliers in selected states obtain a cash advance against their approved invoices through a third-party financier. Currently, Fundbox is the only supported financier.

Key characteristics of the feature:

  • Supplier-led: This program is initiated and managed entirely by you as a Coupa supplier — no buyer involvement is required.
  • Eligibility: Available to suppliers with a US primary address in their CSP Business Profile that transact in USD. Currently available only in the following US states: AL, AR, AZ, CO, DE, FL, HI, ID, IL, IN, IA, KS, KY, LA, ME, MD, MA, MI, MN, MS, MO, MT, NE, NJ, NY, OH, OR, PA, SC, SD, WA, WV, WI, WY
  • Eligible invoices for invoice financing are approved invoices from Coupa customers that
    • are not from buyers enrolled in the Early Pay Discounts (EPD) program
    • don't carry a discount payment term
  • Financing arrangement: The agreement exists solely between you and the third-party financier.
  • Repayment terms: You can select a repayment term of Net 30, 60, or 90 days when confirming a finance request.
  • Access: Invoice Financing by Fundbox is accessed via Payments > Working Capital Finance in the CSP navigation.

The Working Capital Finance screen displays all available financing programs based on the supplier's permissions, including Early Pay Discounts and Invoice Financing.

Note: You must have the Invoice Financing: View or Manage permission to access the Invoice Financing screen. If you have the Early Payments permission, you can also access the Early Pay Discounts card under Working Capital Finance. For more information, see Early Payment Discounts in the CSP.

For more information, see Frequently Asked Questions: Invoice Financing by Fundbox.

Explore financing options

  1. Log into the CSP and navigate to Payments > Working Capital Finance.
  2. The Working Capital Finance landing page displays available financing programs. The Invoice Financing card is visible to suppliers with a US primary address.
  3. Click Explore Financing Options.
  4. You are directed to the Invoice Financing detail page, which includes:
    • How it works overview with steps for setting up financing.
    • The financier card with a link to the FAQs for the financier program and the Apply button.
Figure 2.
Invoice Financing details screen with Fundbox card from the Coupa Supplier Portal
Note: Only suppliers with a US primary address in their CSP Business Profile will see the Invoice Financing card. Suppliers outside the US will not have access to this section. Invoice Financing is currently only available in the following US states: AL, AR, AZ, CO, DE, FL, HI, ID, IL, IN, IA, KS, KY, LA, ME, MD, MA, MI, MN, MS, MO, MT, NE, NJ, NY, OH, OR, PA, SC, SD, WA, WV, WI, WY
Figure 3.
Invoice Financing by Fundbox application screen from the Coupa Supplier Portal

Before you can submit invoices for financing, you must register with the financier (Fundbox) and authorize data sharing.

Only your supplier user with Invoice Financing: Manage permission can initiate registration. This permission is automatically granted to the CSP Admin user of your company with Working Capital Finance permissions, but you can assign the Invoice Financing: Manage permission to any single user in your company. Only the user who registered and applied for Fundbox can request for financing for your company after Fundbox's approval.

For more information, see Manage Users in the CSP.

Submit invoices for financing

Figure 4.

Once you are registered with the financier, you can submit approved invoices for financing if you are the user with the Invoice Financing: Manage permission who has registered with the financier. Users with the Invoice Financing: View permission can see the pages and tables, but with actions disabled.

  1. From the financier card on the Invoice Financing page, click View Eligible Invoices..
  2. You are taken to the Invoice Financing data table, which opens on the Eligible Invoices tab. The summary at the top displays:
    • Total Eligible Invoices
    • Available Line of Credit from the financier
    • Outstanding Loan Amount (from the financier)
    • Next Loan Due Date (from the financier)
  3. Use the customer filter from the data table to view eligible invoices by buyer. Only invoices that meet the eligibility criteria are shown (not enrolled in Early Payment Discounts, no discount payment terms, not already financed).
    Figure 5.
  4. Select one or more invoices from the table. The total invoice amount for your selection is displayed above the table and the Create Finance Request button button is enabled.
    Note: If your selected invoice total exceeds your available line of credit, the Create Finance Request button remains disabled. Reduce your selection to proceed.
  5. Click Create Finance Request. Coupa sends the selected invoice data to the financier, and the financing panel for the financier (currently Fundbox) opens. You see the automatically calculated fees, advance amount, and your repayment term options.
    Figure 6.
  6. Select your preferred repayment term (Net 30, 60, or 90 days), activate the checkbox for the Fundbox Master Revolving Credit Agreement, and click the confirmation button to accept the financier's offer.
  7. The Invoice Financing Agreement with the financier (currently Fundbox) opens. Sign and complete the form and click Finish.
  8. You are returned to the Invoice Financing page with details of your finance request and a confirmation that it has been successfully submitted. You see the status of the invoice change to In Progress until you receive the funding. Submitted invoices are then disabled from the Eligible Invoices table and cannot be used for re-financing.
Tip: If you close the Fundbox panel before confirming (by pressing Esc or clicking the X), you are returned to the Eligible Invoices tab with your previously selected invoices still selected. No finance request is created and the invoices remain eligible.

See request history and financing status

The Request History tab on the Invoice Financing page shows a complete record of all invoices you have submitted for financing.

Figure 7.
Click Request History to open the table to see details for each submitted invoice:
  • EPR Reference #
  • Invoice #
  • Due Date
  • Original Amount
  • Discount Rate
  • Fee
  • Advance Amount
  • Expected Payment Date
  • Funder
  • Finance Status
You see the following finance statuses for your invoice requests:
Financed
The finance request was successfully confirmed and the financier has processed the draw from your line of credit. The advance amount will be credited to your account according to the agreed repayment terms.
Returned
The transfer from the financier to your bank account was unsuccessful. The invoice is no longer available for financing in Coupa. You must contact the financier (currently Fundbox) directly to resolve a returned invoice — there is no additional workflow within Coupa for this status.
Important: Invoices with a Returned status cannot be resubmitted for financing through the CSP. Work directly with the financier to resolve the issue.